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Email at Rice

Setting up your email at Rice as well as tips for email security.

Once you receive your Rice student or employee ID number, you can set up your Rice email account by activating your NetID. You will receive an email at your personal email address directing you to visit to activate your NetID and to set up multi-factor authentication using Duo. Through this activation process, you will learn what NetID, or account name, was assigned to you and you can set your first password.

Otfficial communication from the university will be sent only to your Rice email account so be sure to check it regularly. Your NetID will always function as an email address ( You may also create additional email aliases to make it easier for people to remember your address (read more about creating an email alias in this article).

Email Tools: Google Mail, Webmail (Cyrus mail), Office 365

  • All undergraduate and some graduate students (those enrolled at Rice after January 2019): use the Google Workspace for Education web interface for email and the full suite of Google Workspace for Education apps.
  • New employees (faculty and staff) that started after January 1, 2021: use the Google web interface for email and the full suite of Google Workspace for Education apps.
  • Rice employees (faculty and staff) that started before January 1, 2021, and graduate students (enrolled at Rice prior to January 2019): use the Google web interface for the Google Workspace for Education apps except for email.  
  • Jones Graduate School of Business students, faculty and staff use Office 365.

Email Access Options:

  • Using web browser
  • Setup an email client such as Outlook, Apple Mail, Thunderbird, etc. using the email client settings. 

Email Client Settings

Mail Settings for setting up Organization account for Mail clients (i.e. Microsoft Outlook, Apple Mail)

Mail server info - imap & smtp
Mail Server Information Address  Advanced Settings (Protocol)
SSL Encrypted Connection
 Incoming Mail Server  Incoming server (IMAP)  993
 Outgoing Mail Server  Outgoing server (SMTP)  465
 Username organization account username    
 Password   organization account password    

** Organization accounts are managed by the account owner through Rice Online Account Management System:

Secure your Email

Here are a few security tips:
  • Criminals want access to your Rice email. Prevent their attacks by choosing strong passwords and changing your password frequently.
  • Don't fall for phishing messages (phony + fishing = phishing). These are clever attempts to trick you into revealing your password by replying to the message or logging into a phony site designed to look like an official web page (Rice, your bank, etc).
  • Don't send confidential or sensitive information by email - either in the content of the message or as an attachment. If you must send this type of information by email, use encryption or share the attachment using Box at Rice University.
  • Every device you use to read your email stores a copy on the device itself. Secure all devices - desktop computers, cell phones, tablets, and laptops with a strong password and encrypt mobile devices where possible.
  • Learn more on the Rice Information Security Office's website.

For more information and support, please contact the OIT Help Desk

Keywordspassword, rice email, google, cyrus, undergraduate, graduate, webmail, web mail, gmail, google mail Google workspace for education   Doc ID65783
OwnerNeedsOwner U.GroupRice U
Created2016-08-03 14:19:18Updated2024-02-02 13:15:08
SitesRice University
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