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Getting Started with Box

This document provides a general overview of getting started with Box at Rice University.

Rice Box Service Update: 
Box is dramatically increasing prices for educational institutions, and will no longer offer unlimited storage to customers. Due to this change, Rice University (along with many other higher education institutions) is reviewing the usage of Box and will determine a recommendation for Box storage service changes. Rice OIT will be working with the campus community, especially the users with the most data stored on Box, to determine impacts and design alternative solutions.


Box at Rice University is an enterprise cloud-based storage and collaboration service that allows you to invite Rice colleagues and non-Rice colleagues to share files and folders in an online work space designed to access your files anywhere from any device with Internet access. Additionally, you can create unique links, set passwords, expiration date to retrieve, to any file or folder as a replacement to sending large email attachments.It is important to consider the contents of the information stored there. 

When using Box as a collaborative space for protected information including information classified as confidential or sensitive by Rice Policy 808, or information regulated through federal, state, or local laws or other information regulated by third party agreement.

Login to Box

Step 1:  Launch web browser. Point your browser to: 
Select: Continue

Log in to Box

Step 2: Login to Box with  Rice NetID and Password, select

Shib Login

Uploading Your Content to Box

Box offers several options for uploading individual files, multiple files, and entire folders to your account. For more information, see the

Collaborate on Files

A collaborator is an individual who has been invited to share a file or a folder. Collaboration invites are a great way to share content for long term projects. You can invite people to a folder and monitor updates over time. When a user is added to a folder as a collaborator, the folder will appear in their All Files page. If you send a collaboration invitation to a person without a Box account, that person will be prompted to sign up with Box before being able to access the content. For more information about collaboration or sharing.

Two primary ways to share content with colleagues and other associates: 1- by inviting existing Box users to folders, or  2. by sending shared links

For more information on Collaborate on Files

Replace Email Chains with Comments and Links

  • Exchange ideas and feedback with your team through Comments
  • Set deadlines and maximize productivity through Tasks

For more information on Replace Email Chains with Comments and Tasks

Box Edit is an add-on feature that allows you to open and edit files store in Box. Designed for all file types, browsers, and platforms.  Box Edit uses the default application installed on your computer to open and edit files: docx files open in Microsoft Word; pptx files open in Microsoft PowerPoint, etc. 

After editing a file using Box Edit, simply save your changes in the native application.  All changes will be saved back to Box automatically as a new version of the file. 

See Also:

Keywords:Box University collaboration file sharing storage cloud based service colleagues online workspace anywhere device laptop attachments large user guidelines uploading confidential troubleshooting files folders managing collaborators expiration hide modify role remove   Doc ID:68656
Owner:Cynthia S.Group:Rice University
Created:2016-11-11 18:08 CDTUpdated:2020-05-28 14:39 CDT
Sites:Rice Sandbox, Rice University
Feedback:  3   4