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Google Resource Calendar

Information about a Google Resource Calendar and display of a Resource Calendar



A Google Resource Calendar is for scheduling a shared resource, usually a room. Various type of rooms can be managed such as Conference rooms, Huddle Rooms, Team work rooms, or Lactation Rooms.  It can also be used for items such as A/V equipment, Lab equipment, Golf carts, or other shared, but scheduled, resources. 

A Google Resource Calendar must be initially created by a Google Administrator for the Rice domain. 

In order to create a Google Resource Calendar, we need the following information:

 

  • The BUILDING name (initials like BRC, COB, ALN etc)
  • The Floor of the building where the resource (room) is located
  • The general TYPE of this resource (conference room, Mothers room, Huddle Room, Training Room, projector/AV Cart/ Dept. XX Events/ )
  • The Name of the resource as you would like it to appear. This is usually the Room Number and Name
  • The capacity of the room (if known).
  • WHO will be responsible for managing the calendar (managing sharing and access, make changes to the calendar). 2 different managers is preferred. 
  • (optional) A description of this resource.
  • Special Equipment: If the room has a Crestron Scheduling Panel installed at the door, please tell us. We need to enable the access for the Crestron unit to the calendar.

 

The format of the resource calendar name will be:

  Building Name – floor number – Name of the resource(capacity)

 

Example: For a Huddle room; in the BRC Building; on the 9th floor; Named: "915 Huddle Room"; with a capacity of 5 people:

BRC-9-915 Huddle Room(5)

 

User's view of a Resource Calendar

If the Resource Calendar is viewable by all Rice users, a user can add a Resource Calendar to their own list of "My Calendars" to view its schedule. 


Add a shared space, Resource Calendar, to your "My Calendars"

You can add calendars created by other people in your organization, such as room schedules, to your list of calendars, for ease of frequent use.

  1. On your computer's browser, open Google Calendar. You can't add shared calendars from the Google Calendar app.
  2. Next to "Add Calendar"  click Add Add and then Browse resources.
  3. Next to the calendar you want to add, check the box.
  4. In the top left, click Back Back.
  5. You'll see the new calendar listed under "My calendars." 
  6. If you prefer, you can select "Calendar Settings" for that resource calendar and update it with a personal, short name to be used only for your view of the calendar, in your listing of "My Calendars".  (The actual calendar name is not changed)


See Also:




Keywords:google, calendar, resource, shared, room, my calendar, conference room   Doc ID:89474
Owner:Susan M.Group:Rice University
Created:2019-02-04 17:27 CDTUpdated:2019-08-01 13:42 CDT
Sites:Rice University
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