Google Shared (formerly Team) Drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device. You can access files from your computer using any web browser or you can install the mobile application to access your files from your Android or iOS mobile device. While files stored on Google Drive, also known as My Drive, are owned by the Google Drive owner, the files stored in a Shared (Team) Drive belong to the team instead of an individual. 

A Shared Drive is ideal for groups of colleagues who often collaborate on documents together, such as work groups or project teams. Anyone can create a Google Shared Drive and share ownership of that Drive — as well as any documents stored there —making it easy for all team members to share in the responsibility of organizing and maintaining the files. Team members can be added or removed from the Shared Drive at any time. When a team member is removed from the group, all of the files remain in the Shared Drive so that the team can continue to share information and complete the necessary work.  

Features 

• Files remain after a team member (faculty, staff, student, collaborator) leaves.
• All team members can see the same content. 
• Flexible sharing 
• External users can be added to Shared Drive. 
• Files are searchable.

• Refer to the ITSO website:  Risk Classification > Approved Services when sharing data with collaborators
• Refer to the:  Google Drive/Docs Security and Privacy Recommendations