Rice Storage, File Sharing and Backup Solutions

This document describes the options faculty, staff and students have for storage, file sharing, and collaboration.

Your Rice files and data can be stored in the space allocated to, or associated with, your Rice NetID in multiple locations inside Rice and in the cloud. 

Postdoctoral employees are hired as staff. Complimentary Staff, Visitors, and External Collaborators require sponsorship by Rice Faculty or Staff; selected storage solutions may be shared between the sponsor and the guest. 

Rice Storage, File Sharing, and Backup Solutions

Faculty Staff Grad Students Undergrads
Individual User U: Drive (FAQ) 5GB 5GB 5GB 2GB
Rice Box (Getting Started) (Training) (Login
For individuals, can be configured for confidential and sensitive data. 
For collaboration, shared folder options tied to individual NetID(s).
1 TB limit 1 TB limit 500 GB limit 500 GB limit
Google Drive (Google Drive Help) (Login)
Can be configured for confidential and sensitive data.
Google Team Drives allow for collaborative sharing, and follow the same data and storage restrictions as individual Google Drives. 
Limits not currently set

(Google Workspaces has announced storage restrictions that will be imposed to Education customers. Rice University is currently evaluating options and will announce limitations when applicable.)
Limits not currently set

(
Google Workspaces has announced storage restrictions that will be imposed to Education customers. Rice University is currently evaluating options and will announce limitations when applicable.)
Limits not currently set

(
Google Workspaces has announced storage restrictions that will be imposed to Education customers. Rice University is currently evaluating options and will announce limitations when applicable.)
Limits not currently set

(
Google Workspaces has announced storage restrictions that will be imposed to Education customers. Rice University is currently evaluating options and will announce limitations when applicable.)
Microsoft One Drive (FAQ) (Login)

2 TB Initial Limit 

2-5 TB by request (contact OIT Help Desk


5-25 TB by request and with departmental review (contact OIT Help Desk) 

2 TB Initial Limit 

2-5 TB by request (contact OIT Help Desk


5-25 TB by request and with departmental review (contact OIT Help Desk) 

2 TB Initial Limit 

2-5 TB by request (contact OIT Help Desk


5-25 TB by request and with departmental review (contact OIT Help Desk) 

2 TB Initial Limit 

2-5 TB by request (contact OIT Help Desk

Department Share (FAQ)
Not recommended for confidential information. 
 40 GB shared  40 GB shared  40 GB shared

(Students allowed to share this space only if requested by Faculty or Staff.)
 40 GB shared

(Students allowed to share this space only if requested by Faculty or Staff.)
Crashplan for Backup for Rice-owned PCs and Macs (Login)
Used as a file delivery, version, and backup solution.
 unlimited (annual purchase required to set up this service)  unlimited
(annual purchase required to set up this service)
   
Research Data Facility
More information can be found on the Research Data Facility page. 

   


Rice Storage Solution Links and Definitions

Email is not recommended as a storage solution. 

An email account is not a good storage solution for important data or correspondence. Choose one of the storage locations described above to retain important data and correspondence. 

Keep NetID secure. 

Do not use your Rice NetID or password for non-Rice accounts. Storing critical or sensitive Rice data on external solutions NOT under contract to Rice poses a significant security risk to the university. The same security risk exists if you store Rice data in a non-NetID account on Google or Box. For definitions of sensitive and confidential Rice data, see Rice Policy 808.  

See Also: