Rice Storage, File Sharing and Backup Solutions

Faculty, staff and students have the following options for storage, file sharing and collaboration

Help! I need to store my files and data.

Your Rice files and data can be stored in the space allocated to, or associated with, your Rice NetID in multiple locations inside Rice and in the cloud.  

Rice Storage, File Sharing, and Backup Solutions

Faculty
Staff Grad Students Undergrads
Individual and Collaborative Storage Solutions  
     
Individual User U: Drive  (FAQ) 5GB
5GB 5GB 2GB
Rice Box (Getting Started) ( Training ) ( Login
Can be configured for confidential and sensitve data
unlimited
unlimited unlimited unlimited
Google Drive ( Google Drive Help ) (  Login)
Not recommended for confidential data

Microsoft One Drive
(FAQ) (Login)
unlimited

1 TB

unlimited

1 TB
unlimited

1 TB
unlimited

1 TB
Not recommended for confidential data





Department Share (FAQ)
 40GB shared
 40GB shared  40GB shared**  40GB shared**
Research Storage Solution
 
     
Crate***
 500GB***
     
File Delivery, Version, & Backup Solutions


     
Crashplan for Backup for Rice-owned PCs and Macs (  Login)  § unlimited
 § unlimited    

 
   



Postdoctoral employees are hired as staff. Complimentary Staff, Visitors, and External Collaborators require sponsorship by Rice Faculty or Staff; selected storage solutions may be shared between the sponsor and the guest.  

Rice Storage Solution Links and Definitions

What about email? An email account is not a good storage solution for important data or correspondence. Choose one of the storage locations described above instead to retain important data and correspondence. 

What about my other solutions? Do not use your Rice NetID or password for non-Rice accounts. Storing critical or sensitive Rice data on external solutions NOT under contract to Rice poses a significant security risk to the university.The same security risk exists if you store Rice data in a non-NetID account on Google or Box. For definitions of sensitive and confidential Rice data, see the PDF for Rice Policy 808.