Working Remotely

Working remotely? Here are some guidelines that can help.

First, protect our university resources when working remotely. Only authorized individuals should have access to any system used for work.  For example, children, guests, or other household members may not have access to or use your work devices.

Second, keep any device you use for work physically secure. For example if you are using a laptop or tablet at a conference all day, do not leave it unattended at any time. Always keep track of your devices.  

Additionally, do not forget your devices while traveling such as when you go through security at the airport, drop off a car rental, or check out of your hotel room.  You may not realize it, but, you are more likely to forget or lose a device than have it stolen.

Third, protect yourself by enabling a password lock or PIN code on your devices.  In case you lose a device or someone tries to access it, the password will protect your device.  Enable "Find Your Device" applications for your devices.

Fourth:  secure your computer before accessing and campus resources.  Be sure that your computer has an updated anti-virus program.  If you are connecting to campus resources, we recommend using VPN to create a secure connection between your computer and campus.

Fifth:  Connect to university resources safely. Your email can be easily accessed from a remote location, whether you are working from home or while traveling. For example, you can easily access email directly by pointing your web browser: webmail.rice.edu.  

If you need to access secure university resources that require local access, you can use virtual private network (VPN) to make your computer appear to be on the campus network. Alternatively, you can use remote desktop protocol (RDP), which allows your remote computer to function just as if it were your desktop computer. (Note: Remote Desktop needs to be set up on your work desktop before you leave.)

Connect to Rice Resources

 Email | Webmail
 You can access email via the webmail interface: http://webmail.rice.edu
 Exchange Email  Users  You can access email via the Outlook Web App:  http://exchange.rice.edu
 Voicemail  Setup your office voicemail prior to working remotely or travel.  To access voicemail, dial: 713-348-2000, and follow the prompts. If you have forgotten your password, e-mail:helpdesk@rice.edu
 Zoom Conferencing                Zoom is a video and web conferencing tool that unifies cloud video conferencing, simple online meetings, and group messaging into one easy-to-use platform.
For more information: Zoom Web Conferencing
 Library Journals                           Access "Rice Only" Library Electronic Resources  | When accessing Library electronic resources while off-campus, you will be required to verify your Rice affiliation with  the Rice EZproxy system 
 VPN |  Connecting to  Rice Resources  VPN stands for Virtual Private Network because it makes your computer appear as if it was connected to Rice's private network.

Some Rice resources are only available to computers inside the Rice network, such Banner, Edgar, Hyperion, Rice Marketplace). VPN allows you to connect remotely to the Rice network and access  these restricted  resources.

 Remote Desktop Protocol      Setup remote desktop protocol prior to working remotely and/or travel.
 Rice Personal storage (u:drive) In order to map to university network drives from a remote computer, you must connect using VPN.
 Eduroam  Eduroam is a world-wide access service that allows individuals from member institutions to connect to wireless networks at other member institutions. 
 For more information  on Eduroam.

See Also:




Keywords:remote, working, off campus, out of the office, home, computer, remote desktop, vpn, travel   Doc ID:65468
Owner:Diane Y.Group:Rice University
Created:2016-07-26 14:38 CSTUpdated:2017-04-10 23:09 CST
Sites:Rice Sandbox, Rice University
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