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Zoom: Updates

Zoom is a video conferencing tool for remote teaching, learning and working. Learn how to prevent security issues and keep your software updated.

Security Alert: Keep your Zoom software updated. You can download the latest version from the Zoom website or update while logged in. 

    • Academic class recordings stored in the Zoom cloud will be deleted 60 days from the official last day of each semester. 
    • Non-academic recordings stored in the Zoom cloud will be deleted 9 months after the recording date. 
    • Deleted recordings will be stored in the Zoom trash for 30 days and can only be retrieved and downloaded by the meeting host.  
    • After 30 days, the recordings are permanently removed and will no longer be accessible. The meeting host will receive a notification 7 days prior to the recording being permanently deleted. This is the meeting host’s final opportunity to download and store the recording in an alternative location.  
Please note it is the responsibility of the meeting host to ensure all recordings are retained in accordance with university guidelines and compliance requirements, including FERPA: https://registrar.rice.edu/ferpa.

Download Zoom Cloud recordings

 

Recommendations

Stay up-to-date. Zoom addresses privacy concerns and updates software frequently so check for updates regularly. 

Secure your Zoom meetings. If you are hosting a meeting, follow the recommendations for creating private and secure Zoom sessions. These steps will reduce the possibility of Zoombombing where unwelcome guests disrupt your meeting or webinar. See Zoom Meeting Privacy and Security within the Rice Canvas site.




Keywords:Zoom video conferencing security privacy zoombombing prevention zoom bomb   Doc ID:100275
Owner:Liz B.Group:Rice University
Created:2020-04-08 12:45 CSTUpdated:2022-11-30 06:22 CST
Sites:Rice University
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