Rice University Travel Registry User Guide

Purpose: If you are planning to travel abroad, register your international trip in the Rice University Travel Registry. Your safety and security during your time abroad is important to us. All departments are responsible for ensuring Faculty, Staff and Students document their travel plans with the Travel Registry.

Login to Travel Registry
Create A New Trip | Domestic | International
My Trips
My Managed Trips
Delete Trips / Travel Cancellations
Other Resources



Login to Travel Registry

Point your browser to:  https://travelregistry.rice.edu

  • Login with your NetID and Password
Login to Travel Registry


  • If you are already logged in to SSO, you will be directed to the Travel Registry Dashboard
    • Create New Trip
    • View My Trips
    • View My Managed Trips


Travel Registry Dashboard



Create New Trip

Travel Registry allows you to:
  • Create a new trip entry for yourself and /or others.  
  • Only one person can be entered at a time. The person who is "logged in" will be set as the the default traveler (See Scenario 1). 
  • To change the name of the traveler, click "Change Traveler." (See Scenario 2). 
  • You are required to enter the name of the traveler and trip information.  
  • You can enter additional travelers including travelers who are not affiliated with Rice.
* Indicates required fields.

Scenario 1: Create a new trip

You can register both domestic and international travel, see the examples:

A. Domestic Travel 
B. International Travel

A: Domestic Travel  > United States California

Create New Trip


Adding Travelers including non-Rice affiliates
Enter the name(s) of additional travelers, including non-Rice affiliates


Add Travelers including not affiliated with Rice


B: International Travel  > Madrid

Create New Trip to Madrid Spain


Once you've completed adding your information, you may create an itinerary (see Itinerary 1-Madrid).  If needed, you can Add Another itinerary. When you are done, click on Save Trip.

Itinerary 1



You will receive a confirmation that your trip is saved successfully. You must then click the  "Register Button" to complete registration when trip information is complete (see box marked in red below).



Trip Confirmation


After you click Register Trip, you will be directed to the View Trip confirming your trip is Registered with the following information: Trip Number and Trip Details. You select one of the following options:  Unregister Trip or Close.


Unregister and Close



Once the registration is complete, a confirmation email be sent to you (the person who registered the trip) and the traveler. If you registered your own travel, you will have two confirmation emails.


Confirmation Email





My Trips

You can view upcoming trips upon "Registration" completion under "My Trips" from the Travel Registry Dashboard.

View My Trips

view My Trips


Scenario 2: Create new trip for someone other than yourself


Click on "Change Traveler" 

Create new trip for someone else


Search Traveler
  • Enter "First and Last Name"
  • Click "Search"
  • Click "Select"

Enter Traveleer's name and search
The process is the same as in Scenario 1:

Once you've completed adding the traveler's information, you can create an itinerary (see Itinerary 1-Madrid in Scenario 1).  If needed, you can Add Another itinerary. When you are done, click on Save Trip.

After you click Register Trip, you will be directed to the View Trip confirming your trip is Registered with the following information: Trip Number and Trip Details. You select one of the following options: Add Comment, Archive Trip, Unregister Trip or Close.

After the registration is complete, a confirmation email will be sent to you (as the one who registered the trip) and to the traveler.

You can then access the International Travel Document from the International Travel Information box found on the confirmation email.

International Travel Document



My Managed Trips

Use My Managed Trips to view the trips that you registered for others.

My Managed Trips

Details of My Managed Triips



Delete Trip / Travel Cancellation

To delete a trip from the registry, go to: My Managed Trips on the Travel Registry Dashboard.


My Managed Trips to Delete Trips


Select View to open the trip record. Next, click Unregister Trip.  

Unregister Trip


Click Delete Trip to remove the record.

Delete Trip




Rice Global Website | Plan Your International Travel

You will find the following resources:
  • Register Your Travel at Global Rice
  • Download International Checklist
  • International SOS
  • Learn About Travel with Technology




If you need assistance, contact the Rice OIT Help Desk:
  • Submit Help Desk Ticket
  • Call: 713-348-4357 | Monday - Friday | 8 a.m. - 5 p.m. (Except holidays)
  • Email: helpdesk@rice.edu




Keywords:travel itinerary registry guide login international security safe important faculty staff students documents plan   Doc ID:98318
Owner:Diane Y.Group:Rice University
Created:2020-02-27 22:17 CDTUpdated:2020-03-17 16:49 CDT
Sites:Rice University
Feedback:  0   0