Travel Registry: Getting Started

Purpose: If you are planning to travel abroad, register your international trip in the Rice University Travel Registry. Your safety and security during your time abroad is important to us. All departments are responsible for ensuring Faculty, Staff and Students document their travel plans with the Travel Registry.

See also Rice Global, the online portal for Rice University's international engagements and operations.

Create A New Trip

Domestic

International

My Trips

My Managed Trips

Delete Trips / Travel Cancellations

Other Resources

Login to Travel Registry

Step 1: Go to the Rice Travel Registry site.

Step 2: Login with your NetID and Password.

Step 3: If you are already logged in to SSO, you will be directed to the Travel Registry Dashboard with the following options:

Create New Trip
View My Trips
View My Managed Trips

To the top

Create New Trip

Travel Registry allows you to:

Create a new trip entry for yourself and/or others.
Only one person can be entered at a time. The person who is "logged in" will be set as the default traveler (see Scenario 1).
To change the name of the traveler, click Change Traveler (see Scenario 2).
You are required to enter the name of the traveler and trip information.
You can enter additional travelers including travelers who are not affiliated with Rice.

* Indicates required fields.

Scenario 1: Create a new trip

You can register for both domestic and international travel, see the examples:

Domestic Travel

International Travel

Domestic Travel

For this example, the trip is to California, USA.

Adding Additional Travelers On This Trip: Enter the name(s) of additional travelers, including non-Rice affiliates

To the top

International Travel

For this example, the trip is to Madrid, Spain.

Step 1: Once you've completed adding your information, you may create an itinerary (see Itinerary 1-Madrid). If needed, you can Add Another itinerary. When you are done, select Save Trip.

To the top

Step 2: You will receive a confirmation that your trip is saved successfully. You must then click the Register button to complete registration when trip information is complete (see the box marked in red below).

Save Trip

Step 3: After you click Register Trip, you will be directed to the View Trip page confirming your trip is registered with the following information: Trip Number and Trip Details. You select one of the following options: Unregister Trip or Close.

Step 4: Once the registration is complete, a confirmation email be sent to you (the person who registered the trip) and the traveler. If you registered your own travel, you will have two confirmation emails.

Registration Confirmation

To the top

My Trips

You can view upcoming trips upon Registration completion under My Trips from the Travel Registry Dashboard.

Scenario 2: Create a new trip for someone other than yourself

Step 1: Click on Change Traveler.

Step 2: Search Traveler.

Enter "First and Last Name"
Click "Search"
Click "Select"

The following process is the same as in Scenario 1:

Step 3: Once you've completed adding the traveler's information, you can create an itinerary (see Itinerary 1-Madrid in Scenario 1). If needed, you can Add Another itinerary. When you are done, click on Save Trip.

Step 4: After you select Register Trip, you will be directed to the View Trip confirming your trip is Registered with the following information: Trip Number and Trip Details. You select one of the following options: Add Comment, Archive Trip, Unregister Trip, or Close.

Step 5: After the registration is complete, a confirmation email will be sent to you (as the one who registered for the trip) and to the traveler.

You can then access the International Travel Document from the International Travel Information box found in the confirmation email.