Rice University’s Center for Research Computing offers REDCap, a secure web application for building and managing online surveys and databases.   REDCap is widely used in support of clinical studies, demographic surveys and other research instruments.  Originally designed by Vanderbilt University, REDCap is now maintained by a consortium of non-profit organizations.  REDCap is not open source software and is licensed through Vanderbilt University, but the software and support are free to consortium member institutions (including Rice University).

For more information, please visit the Project REDCap home page. 

Applying for a REDCap account

To request a REDCap user account, please send an email to redcap-help@rice.edu from your Rice email address, with the subject “Requesting REDCap Access”. 

Be sure to include the following in body of the email:

• Your full name and NetID
• Your department/research group/PI
• Contact information for approving your REDCap login (i.e., PI, lab manager, center administrator)

The CRC will notify you once your account has been enabled. Once your account has been enabled, please login to:

https://redcap.crc.rice.edu/

using your NetID and NetID password.

After logging in the first time, you will be asked to register your basic user information (see form below) and validate your account via a confirmation email sent to the Rice email address you provide. This email will be sent to you from redcap-help@rice.edu.  Once you click the validation link in the email, you will be ready to start using REDCap.  NOTE:  You must provide a Rice University email account on your registration form, the REDCap system will not send validations to external addresses.

Requesting a New Project

New REDCap projects can only be approved by REDCap administrators.  However, REDCap users can request a new project from within REDCap, which will notify the administrators.  To request a new project, click the green + New Project menu item on the top toolbar:

Fill out the project request form as needed, then click the blue “Send Request” button

This will route a request for the project to the REDCap administrators.  Additionally, a Request Tracker ticket will be logged automatically with the Rice OIT help desk.  CRC staff will reply via the Help Desk to ask for any additional information required for creation of the new project, specifically:

• Which department/research group/PI the project is to be associated with
• A fund/org number associated with the research project
• A primary administrative contact for the project (i.e., project lead, lab manager, etc.) if it is someone other than the requestor.

When this information has been received, the project will be approved and available to the project owner to manage.

Requesting Access to Existing Projects

REDCap project owners have the ability to add REDCap users and specific user privileges to their projects.  To be added to a project, contact the project owner directly and request the level of access needed.  In general, the CRC staff do not manage user access at the project level, this role is reserved for REDCap project owners.