Outlook Setup for Windows

Mail Server settings to manually setup Rice email. These settings are for all mail clients such as Microsoft Outlook, Apple Mail.

Mail Settings for setting up Organization account for Mail clients (i.e. Microsoft Outlook)

Step 1: Go to the Start menu. Under the Applications option, select Windows System > Control Panel.

Step 2: In the Control Panel menu next to View by: adjust the setting from Category to Large icons.

Step 3: Select Mail (Microsoft Outlook 2016).

Step 4: Select Show Profiles.

Step 5: From the Mail window in the General tab, select Add.

Step 6: Create your new email profile and click OK.

Step 7: Choose Manual setup or additional server type then select the POP or IMAI account type.

Step 8: After selecting the Account Type, enter the requested information in the fields provided.

User Information:

• Email Address: NetID@rice.edu

Server Information:

• Account Type: select the IMAP option from the drop-down menu
• Incoming mail server: imap.mail.rice.edu
• Outgoing mail server (SMTP): smtp.mail.rice.edu

Logon Information:

• User Name: NetID
• Password: NetID Password (make sure Remember Password is checked and the Secure Password Authentication (SPA) is unchecked)

Step 9: Select More Settings.

Step 10: Under the Internet Email Settings, select Outgoing server tab and then check My outgoing server (SMTP) requires authentication. Select Use same settings as my incoming mail server. 

Step 11: Go to the Advanced Tab under the Internet Email Settings and make sure the following information is entered. For both server settings make sure to use the following type of encrypted connection:

Server Port Numbers 

• Incoming server (IMAP): 993
• Outgoing server (SMTP): 465

Select OK > Next > Close.

You are all set! Your Rice email account has been setup within Outlook.

See Also:

• Getting Started with IT for Undergraduate Students
• Getting Started with IT for Faculty and Staff
• Getting Started with IT for Graduate Students