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Outlook Setup for Windows
This article is about setting up email on a Windows device using Microsoft Outlook 2016.
Mail Server settings to manually setup Rice email. These settings are for all mail clients such as Microsoft Outlook, and Apple Mail.
Mail Settings for setting up Organization account for Mail clients (i.e. Microsoft Outlook, Apple Mail)
Mail server info - imap & smtp
Mail Server Information
Address
Advanced Settings (Protocol)
SSL Encrypted Connection
Incoming Mail Server
imap.mail.rice.edu
Incoming server (IMAP)
993
Outgoing Mail Server
smtp.mail.rice.edu
Outgoing server (SMTP)
465
Username
organization account username
Password
organization account password
** Organization accounts are managed by the account owner through Rice Online Account Management System: https://mynetid.rice.edu.
| Mail Server Information | Address | Advanced Settings (Protocol) |
SSL Encrypted Connection |
|---|---|---|---|
| Incoming Mail Server | imap.mail.rice.edu | Incoming server (IMAP) | 993 |
| Outgoing Mail Server | smtp.mail.rice.edu | Outgoing server (SMTP) | 465 |
| Username | organization account username | ||
| Password | organization account password |
Step 1: Go to the Start menu. Under the Applications option, select Windows System > Control Panel.
Step 2: In the Control Panel menu next to View by: adjust the setting from Category to Large icons.
Step 3: Select Mail (Microsoft Outlook 2016).
Step 4: Select Show Profiles.
Step 5: From the Mail window in the General tab, select Add.
Step 6: Create your new email profile and click OK.
Step 7: Choose Manual setup or additional server type then select the POP or IMAI account type.
Step 8: After selecting the Account Type, enter the requested information in the fields provided.
User Information:
- Email Address: NetID@rice.edu
Server Information:
- Account Type: select the IMAP option from the drop-down menu
- Incoming mail server: imap.mail.rice.edu
- Outgoing mail server (SMTP): smtp.mail.rice.edu
Logon Information:
- User Name: NetID
- Password: NetID Password (make sure Remember Password is checked and the Secure Password Authentication (SPA) is unchecked)
Step 9: Select More Settings.
Step 10: Under the Internet Email Settings, select the Outgoing server tab and then check My outgoing server (SMTP) requires authentication. Select Use the same settings as my incoming mail server.
Step 11: Go to the Advanced Tab under the Internet Email Settings and make sure the following information is entered. For both server settings make sure to use the following type of encrypted connection:
Server Port Numbers
- Incoming server (IMAP): 993
- Outgoing server (SMTP): 465
Select OK > Next > Close.
You are all set! Your Rice email account has been setup within Outlook.
