Microsoft Outlook 2016 (Configuration for Organization account)

This document describes how to setup Microsoft Outlook to add your Organization to your Inbox: You will need:

  • Rice Organizationaccount
  • Microsoft Outlook application
  • Internet connection

First-time Setup

Step 1:  Launch Microsoft Outlook 2016

Launch Microsoft Outlook

Step 2: Select "File"

Add Account

Step 3: Select Account Settings

Account Settings

Step 4:  Select "New" from Email tab:
New account

Step 5: Select Manually setup or additional server types, click Next

Manual setup

Step 6: Choose Service, select POP or IMAP, select Next

Select IMAP

Step 7: Add IMAP Account Settings

Enter mail settings

Step 8: Enter the following information
  • Your Name field, enter your name
  • Email Address field, enter your Rice email address
  • Account Type drop-down menu, select:  IMAP
  • Incoming mail server field, enter:
  • Outgoing mail server (SMTP) field, enter:
  • User Name field, enter your NetID
  • Password field, enter your NetID password
  • Make sure Remember Password is checked
  • Make sure Require login using Secure Password Authentication (SPA) is unchecked

POP and IMAP Account Settings

Step 9: More Settings | Internet E-mail Settings

Internet email settings

Step 10: In the General tab:

  • In the Mail Account Name field, enter <your choice of name>
  • In the Organization field, enter <your organization>
  • In the Reply Email field, enter your Organization email address

Step 11: Click Outgoing Server tab:

  • Check My outgoing server (SMTP) requires authentication
  • Select Use same settings as my incoming mail server

Outgoing server

Step 12: Click the Advanced tab

  • For both server settings, Use the following type of encrypted connection, drop-down menu, select SSL.
  • Incoming server (IMAP) field, enter 993
  • Outgoing server (SMTP) field, enter 465
  • Click OK
  • The Settings window will close, click Next to proceed


Step 13: Click Close when the test is complete.

Test account settings and close

Step 14: Account has been added. Click Finish

Add Account and Finish step

Your Rice email account setup is complete.

See Also:

Keywords:email outlook client configuration setup account organization account using Microsoft Outlook   Doc ID:105264
Owner:Diane Y.Group:Rice University
Created:2020-08-25 09:56 CSTUpdated:2020-08-26 08:28 CST
Sites:Rice University
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