Microsoft Outlook 2016 (Configuration for Organization account)

This document describes how to setup Microsoft Outlook to add your Organization to your Inbox. You will need a Rice Organization account, a Microsoft Outlook application, and an internet connection.

First-time Setup

Step 1:  Launch Microsoft Outlook 2016.



Step 2: Select File.

Select File

Step 3: Select Account Settings.

Account Settings


Step 4:  Select New from the Email tab.

New account

Step 5: Select Manually setup or additional server types and click Next.

Manual setup

Step 6: Under the Choose Service window, select POP or IMAP and select Next.

Select IMAP

Step 7: Add IMAP Account Settings.

Step 8: Enter the following information:
  • Your Name: enter your name
  • Email Address: enter your Rice email address
  • Account Type drop-down menu: select IMAP
  • Incoming mail server: enter imap.mail.rice.edu
  • Outgoing mail server (SMTP): enter smtp.mail.rice.edu
  • User Name: enter your NetID
  • Password: enter your NetID password
  • Make sure Remember Password is checked.
  • Make sure Require login using Secure Password Authentication (SPA) is unchecked.
POP and IMAP Account Setting

Step 9: Select More Settings.

Step 10: Under the Internet Email Settings window, select the General tab and enter the following information:

  • Mail Account Name: enter your choice of name
  • Organization: enter your organization
  • Reply Email: enter your organization email address

Internet email settings

Step 11: Click the Outgoing Server tab:

  • Check My outgoing server (SMTP) requires authentication.
  • Select Use same settings as my incoming mail server.

Outgoing server

Step 12: Click the Advanced tab and enter the following information:

  • For both server settings, under the Use the following type of encrypted connection drop-down menu, select SSL.
  • Incoming server (IMAP): enter 993
  • Outgoing server (SMTP): enter 465
  • Click OK.
  • The Settings window will close, click Next to proceed.

Advanced Settings

Step 13: Click Close when the test is complete.

Test account settings and close

Step 14: Your account has been added and click Finish.

Add Account and Finish step

See Also:




Keywords:email outlook client configuration setup account organization account using Microsoft Outlook   Doc ID:105264
Owner:Diane Y.Group:Rice University
Created:2020-08-25 10:56 CDTUpdated:2021-02-01 12:35 CDT
Sites:Rice University
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