Outlook Setup for Windows

This article is about setting up email on a Windows device using Microsoft Outlook 2016.

Mail Server settings to manually setup Rice email. These settings are for all mail clients such as Microsoft Outlook, and Apple Mail.

Mail Settings for setting up Organization account for Mail clients (i.e. Microsoft Outlook)

Mail Server Information Address  Advanced Settings (Protocol)
SSL Encrypted Connection
 Incoming Mail Server imap.mail.rice.edu  Incoming server (IMAP)  993
 Outgoing Mail Server smtp.mail.rice.edu  Outgoing server (SMTP)  465
 Username organization account username    
 Password   organization account password    

** Organization accounts are managed by the account owner through Rice Online Account Management System: https://mynetid.rice.edu

Step 1: Go to the Start menu. Under the Applications option, select Windows System > Control Panel.

Windows Start Menu
Step 2: In the Control Panel menu next to View by: adjust the setting from Category to Large icons.
Control Panel Menu
Adjust your Computer's Settings
Step 3: Select Mail (Microsoft Outlook 2016).
Selecting Microsoft Outlook
Step 4: Select Show Profiles.
Show Profiles
Step 5: From the Mail window in the General tab, select Add.
Add from Mail window
Step 6: Create your new email profile and click OK.
Create Email Profile
Step 7: Choose Manual setup or additional server type then select the POP or IMAI account type.
Manual Email Setup
Choose Account Type
Step 8: After selecting the Account Type, enter the requested information in the fields provided.
User Information:
  • Email Address: NetID@rice.edu
Server Information:
  • Account Type: select the IMAP option from the drop-down menu
  • Incoming mail server: imap.mail.rice.edu
  • Outgoing mail server (SMTP): smtp.mail.rice.edu
Logon Information:
  • User Name: NetID
  • Password: NetID Password (make sure Remember Password is checked and the Secure Password Authentication (SPA) is unchecked)
Step 9: Select More Settings.
Adjust Account Type Settings
Step 10: Under the Internet Email Settings, select the Outgoing server tab and then check My outgoing server (SMTP) requires authentication. Select Use the same settings as my incoming mail server
Select Outgoing Server
Step 11: Go to the Advanced Tab under the Internet Email Settings and make sure the following information is entered. For both server settings make sure to use the following type of encrypted connection:
Server Port Numbers 
  • Incoming server (IMAP): 993
  • Outgoing server (SMTP): 465
Select OK > Next > Close.
 Enter Server Port numbers
You are all set! Your Rice email account has been setup within Outlook.
Completion Tests

See Also:

Keywords:#email #setup #emailsetup #office365 #365 #Windows #Outlook   Doc ID:105777
Owner:Liz B.Group:Rice University
Created:2020-09-11 15:14 CSTUpdated:2022-11-30 06:30 CST
Sites:Rice University
Feedback:  7   11