Changes to Zoom Default Security Settings

OIT has made changes to Zoom's default security settings to help protect your meetings from unwanted guests and disruptors. To provide flexibility, these settings won’t be locked down but we encourage meeting hosts not to change them.

This article includes information about the following Zoom security changes and how to manage settings according to your needs.

Note: For a complete list of recommended settings, see our Zoom Meeting Privacy & Security document.

May 1, 2020 Changes

Previous Changes

Ongoing/Manual

Meeting Password Required

Requiring a password is an excellent way to protect your Zoom meetings. Passwords are enabled by default for all Zoom meetings, but you can turn this setting ON/OFF on a meeting-by-meeting basis if necessary.

  • Go to your upcoming meetings
  • Find the meeting you'd like to change, then click 'Edit.'
  • There, you can use the checkbox to turn the setting ON/OFF.

Zoom meeting settings with strong password.

Password Embedded in Meetings Link

By default, passwords are embedded in meeting links and invitations. This means that you do not have to know the password and distribute it to your attendees. Just provide the 'Join' link in a place where only they can access it. Note that the 'Join' link is available to students in Canvas courses when you schedule and/or import meetings in the Zoom-Canvas tool.  

If you will be publicly posting the meeting url, please be sure to turn OFF the "Embed Password in meeting link option".  The "Embed Password" option does need to stay selected if you are using Zoom in Canvas.

To make changes to password requirements:

  • Go to your Zoom profile page and select 'Settings' in the left side navigation menu.
  • Select the 'Meeting' tab, then scroll down slightly to the password options.
  • Turn password settings ON/OFF.

Zoom meeting settings with 'Require a password' and 'Embed password' options enabled.

Private Chat Disabled

By default, participants cannot chat privately in your meeting. This helps to cut back on distractions and prevent anyone from sending and/or receiving unwanted messages during the meeting.

Manage Private Chat by Default

  • Go to your Zoom profile and select ‘Settings’ in the left navigation menu. 
  • Select the ‘Meeting’ tab, then select ‘In Meeting (Basic)’ in the submenu.
  • Under the ‘Chat’ setting, turn ‘Private chat’ ON/OFF.

Zoom meeting settings with 'Private chat' disabled.

Manage Private Chat During a Meeting

  • During a meeting, select the 'Chat' button in the Zoom toolbar.
  • In the lower right area of the chat panel, select the 'More' icon (three dots).
  • Select the chat option your prefer.

Zoom 'Manage Participants' settings with private chat not selected.

Participant Annotation Disabled

Participant Annotation is disabled by default to prevent attendees from doodling and marking up content during screen sharing.  Please note, hosts can still annotate even with this setting turned OFF.

To change the Annotation setting:

  • Go to your Zoom profile and select ‘Settings’ in the left navigation menu. 
  • Select the ‘Meeting’ tab, then select ‘In Meeting (Basic)’ in the submenu.
  • Find the 'Annotation’ setting and turn it ON/OFF.

Zoom meeting settings with 'Annotation' disabled.

Mute Participants Upon Entry

By default, participants' microphones are turned OFF when they enter your meeting, but they can unmute themselves during the meeting. Hosts and Co-hosts can mute/unmute individual participants or all of them at once, and even remove participants' ability to unmute themselves.

Manage Mute Participants Upon Entry

To change this:

  • Go to your Zoom profile and select 'Settings.'
  • Select the 'Meeting' tab, then scroll down until you almost reach the 'Basic' settings.
  • Find the setting labeled 'Mute participants upon entry' and turn it ON/OFF.

Zoom meeting settings with 'Mute participants selected.

Mute Participants During a Meeting

  • During a meeting, Select 'Manage Participants' button in the Zoom toolbar.
  • Mute/Unmute participants using the buttons next to their names. 
  • Mute/Unmute all participants using the buttons in the bottom of the participants panel.
  • Select the 'More' button to 'Disallow Participants to Unmute Themselves.'

Zoom 'Manage Participants' menu with mute options selected.

Participant Screen Sharing

The default screen sharing setting only allows hosts to share during a meeting. However, you may need participants to share their screen, like when students give presentations.

Enable Participant Share Screen During a Meeting

The new 'Security' button in the Zoom toolbar makes it easy to change this setting during meetings.

  • During a meeting, click 'Settings' in the Zoom toolbar.
  • Select 'Share Screen.'

Zoom 'Security' button menu with 'Share Screen' selected.

Keep Zoom Updated to the Latest Version

It is important to keep your Zoom application updated to the newest version to take advantage of the latest security Check for the latest updates for your Zoom application.

  • Open the Zoom App.
  • Click on your user icon on the top right.
  • Click "Check for Updates" in the drop down menu.
  • If updates are available, a message will appear that says "Update Available."
  • Click "Update" to install.

Zoom application settings menu with 'Check for Updates' selected.




Keywords:zoom, security, password, annotation, private chat, mute   Doc ID:101344
Owner:John W.Group:Rice University
Created:2020-04-23 13:38 CDTUpdated:2020-04-24 11:07 CDT
Sites:Rice University
Feedback:  0   0