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Microsoft Outlook 2016 Configuration (First-time setup)

This document describes how to setup Microsoft Outlook to access your email. You will need:

  • Current Rice email account
  • Microsoft Outlook application
  • Internet connection

First-time Setup

Step 1:  Launch Microsoft Outlook 2016

Launch Microsoft Outlook

Step 2: Click Next

2016 Welcome Screen

Step 3: Select Yes, then click Next

Add an Account

Step 4: Select Manually setup or additional server types
Step 5: Click Next

select manually setup or additional server types

Step 6: Select POP or IMAP
Step 7: Click Next

Step 8: Enter the following information
  • Your Name field, enter your name
  • Email Address field, enter your Rice email address
  • Account Type drop-down menu, select:  IMAP
  • Incoming mail server field, enter:
  • Outgoing mail server (SMTP) field, enter:
  • User Name field, enter your NetID
  • Password field, enter your NetID password
  • Make sure Remember Password is checked
  • Make sure Require login using Secure Password Authentication (SPA) is unchecked

POP and IMAP Account Settings

Step 9: More Settings

Step 10: In the General tab:

  • In the Mail Account Name field, enter Rice Mail
  • In the Organization field, enter Rice University
  • In the Reply Email field, enter your Rice email address

Internet email settings

Step 11: Click Outgoing Server tab:

  • Check My outgoing server (SMTP) requires authentication
  • Select Use same settings as my incoming mail server

Outgoing server

Step 12: Click the Advanced tab

  • For both server settings, Use the following type of encrypted connection, drop-down menu, select SSL.
  • Incoming server (IMAP) field, enter 993
  • Outgoing server (SMTP) field, enter 465
  • Click OK
  • The Settings window will close, click Next to proceed


Step 13: Click Close when the test is complete.

Test account settings and close

Step 14: Account has been added. Click Finish

Add Account and Finish step

Your Rice email account setup is complete.

Keywords:email outlook client configuration setup account   Doc ID:71045
Owner:Cynthia S.Group:Rice University
Created:2017-02-24 14:03 CDTUpdated:2020-11-09 08:42 CDT
Sites:Rice University
Feedback:  17   20