Box: Getting Started

This document provides a general overview of getting started with Box at Rice University.

Introduction

Box at Rice University is an enterprise cloud-based storage and collaboration service that allows you to invite Rice colleagues and non-Rice colleagues to share files and folders in an online workspace. Files can be accessed anywhere from any device with Internet access. Additionally, you can create unique links, passwords, and expiration dates to retrieve to any file or folder, rather than sending large email attachments. It is important to consider the contents of the information stored there. 


When using Box as a collaborative space for protected information, including information classified as confidential or sensitive by Rice Policy 808, information regulated through federal, state, or local laws, or other information regulated by third party agreement, certain changes should be made to account settings. Please refer to the page Box User Guidelines - Rice Data. 

Login to Box
Uploading Your Content to Box
Collaborate on Files and Folders
Replace Email Attachments with Shared Links
Open and Edit Files with Box Edit: Box Edit is an add-on feature that allows you to open and edit files stored in Box. It is designed for all file types, browsers, and platforms.
Saving Files to Box with Box Edit: After editing a file using Box Edit, simply save your changes in the native application. All changes will be saved back to Box automatically as a new version of the file.
How to Verify Your Box Quota

Login to Box

  1. Launch web browser. Point your browser to: http://rice.app.box.com. Select: Continue.
  2. Login to Box with Rice NetID and Password, select Login.

Uploading Your Content to Box

Box offers several options for uploading individual files, multiple files, and entire folders to your account. For more information, see Uploading Your Content to Box.

Collaborate on Files

A collaborator is an individual who has been invited to share a file or a folder. Collaboration invites are a great way to share content for long term projects. You can invite people to a folder and monitor updates over time. When a user is added to a folder as a collaborator, the folder will appear in their "All Files" page. If you send a collaboration invitation to a person without a Box account, that person will be prompted to sign up with Box before being able to access the content. 

There are two primary ways to share content with colleagues and other associates: 

  • Invite existing Box users to folders
  • Send a shared link
For security considerations and settings, please refer to Box User Guidelines - Rice Data. 

For more information, visit Collaborate on Files.

Replace Email Chains with Comments and Links

  • Exchange ideas and feedback with your team through Comments
  • Set deadlines and maximize productivity through Tasks

For more information: Replace Email Chains with Comments and Tasks

Open and Edit with Box Edit

Box Edit is an add-on feature that allows you to open and edit files store in Box. Designed for all file types, browsers, and platforms. Box Edit uses the default application installed on your computer to open and edit files: docx files open in Microsoft Word; pptx files open in Microsoft PowerPoint, etc. 

For more information: Opening and Editing Files with Box Edit

Saving Files to Box with Box Edit

After editing a file using Box Edit, simply save your changes in the native application. All changes will be saved back to Box automatically as a new version of the file. 

How to Verify Your Box Quota

  1. Launch web browser. Point your browser to: http://rice.app.box.com. Select Continue.
  2. Login to Box with Rice NetID and Password, select Login.
  3. Click on your account's initials located towards the top right corner of the window.
    Select Box Account Settings
  4. Select Account Settings
  5. Stay on the Account page and scroll down to the bottom of the page.
  6. Next to Account Details, you can view the amount of storage you are using and the quota under Storage Used.
    Verify Box Quota

    Note: The quota limits are subject to change. See storage quotas in Rice Storage, File Sharing and Backup Solutions.

See Also: