Rice Storage Strategy

Announcement to all Rice students, faculty and staff regarding changes to Rice provisioned file storage services.

After Box and Google announced the end of unlimited storage for higher education in late 2019 and early 2021, OIT began developing the Rice Storage Strategy. The changes that will reduce storage and help keep services financially sustainable include:

  • Google Drive storage quotas established November 2021 for faculty, students, staff and visitors.
    • Enforcement of these quotas will begin in December 2022.
  • Box storage quotas first established in March of 2021 and then updated in May 2022 for faculty, students, staff, research and visitors.
  • OneDrive storage available for all students, faculty and staff.
    • A self-service tool called Mover.io for moving data into OneDrive was made available in July 2022.
  • Microsoft Teams for students, faculty, and staff available in March 2021.
  • Alumni Gmail limited to 2 GB per person June 2022
  • Google Drive and Photos for alumni ended January 2022.
  • Elimination of Home Drives  (U: Drives) beginning December 2021.

The Rice Storage Strategy is managed by OIT in partnership with DAR who are responsible for alumni Google accounts.

The strategy initiative is an effort to:

  • Change the university's approach to storage services as vendors stop offering unlimited storage.
  • Minimize disruption to teaching, research, and Rice business storage.
  • Monitor and react to changes in storage services and pricing.
  • Prevent excessive storage growth and the unsustainable costs that would result from it.

Timing

December 2019

  • Box announced the end of free storage for higher education.

February 2021

  • Google announced the end of free storage for Google Workplace (formerly G-Suite).
  • Rice OIT began development of the Rice Storage Strategy.

March 2021

  • Communications were sent to individuals who were exceeding the Google storage quota to inform them of planned enforcement and steps to reduce usage.
  • Box storage quotas set for students at 500 GB, and 1 TB for faculty and staff.
  • OIT announced availability of Microsoft Teams for students, faculty and staff

November 2021

  • The end of OIT provided personal U Drives is announced to the organization.

December 2021

  • New U: Drives are no longer being created and unused U: Drives are automatically decommissioned.
  • Customers are asked to begin moving their data from U: Drive into available cloud storage locations in OneDrive, Box, or Google Drive.

January 2022

  • Services for Google Drive and Google Photos storage were removed for alumni.

May 2022

  • OneDrive made available to all students, faculty and staff.
  • Box storage quotas updated to 1 TB for students and 2 TB for faculty and staff.

June 2022

  • Alumni Gmail accounts limited to a 2GB quota.

July 2022

  • Mover.io is made available to students, staff and faculty for the self service copying of data to OneDrive from Google Drive.
  • Reminder communications were sent to anyone exceeding the Google quota.

Fall 2022

  • Rice OIT will continue to work with customers to move or reduce Google data into OneDrive or Box.

December 2022

  • Google Drive; December 17th is the final day for all customers to be under their allotted quota.
  • Home Drive (U: Drive Personal Storage); December 16th is the final day for all customers to be able to edit and upload files. All contents will be in read-only mode.

January 2023

  • OIT will begin enforcement of the quota on Google Drive.
    • Anyone over the established quota will not be able to save new data to Google Drive.
  • Home Drive (U: Drive); Any U: Drives with content will be automatically copied to a sub-folder in the customer's OneDrive.
    • Customers are encouraged to review contents of OneDrive to ensure all U: Drive items are present.

February 2023

  • Home Drive (U: Drive); February 1st, the U: Drive will no longer be automatically mapped on Windows devices and the U: Drive will be inaccessible.
  • Communications are planned for Group File storage and Google Share Drive changes.

See also:

How to check Google storage usage

Google Storage Quota

OneDrive Storage Quota

Microsoft Teams: Requesting a New Team

Using Mover.io to move data from Google to OneDrive or Box

Home Drive (U Drive) Storage Decommissioning Announcement




Keywords:google, storage, limits, quota, workspace for education, google drive, docs, teams, mover.io, box, onedrive   Doc ID:120407
Owner:Chris B.Group:Rice University
Created:2022-08-09 12:09 CDTUpdated:2022-08-22 12:37 CDT
Sites:Rice University
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