Faculty and Staff Google Workspace

This document goes through the process of setting up your Google Mail password through your NetID account and gives a summary of core and consumer apps of the Google Workspace.

**** Getting Started w Faculty and Staff should be linked to this doc

All Rice faculty and staff have Google for Education with the exception of Mail application*. During the process of activating your NetID, you should setup your Google Apps password. Once you receive your Rice ID number, you can set up your Rice email account. Official communication from the university will be sent directly to this account so be sure to check your email regularly. 

*As of June 2020, all new staff and faculty will be accessing their Rice Mail through Google instead of Webmail. This does not apply to faculty and staff of the Jones Graduate School of Business, the Investments and Treasurer office, Development and Alumni Relations office and the Glasscock School of Continuing Studies. If you are unsure as to whether this new policy will affect you please reach out to the OIT Help Desk.


Core Apps vs. Consumer Apps: Google application that are included in Google Workspace
Access Applications in Google Workspace: How to access any Core App
Access Rice Google Mail: Utilize Rice Google Mail account

Activate Your NetID

Once you receive your Rice student ID number, you can set up your Rice email account by activating your NetIDOfficial communication from the university will be sent only to this account so be sure to check your email regularly.
  • Undergraduate and graduate students (enrolled at Rice after January 2019)use the Google web interface for email, and the full suite of Google Workspace for Education apps
  • Rice faculty, staff, and graduate students (enrolled at Rice prior to January 2019): use the Google web interface for the Google Workspace for Education apps except for email.

Core Apps vs. Consumer Apps

Google Workspace is a brand of cloud computing, productivity and collaborations tools, software and products developed by Google. Not all of the applications found in a free Google account are available in Google Workspace for Education.

Core Apps are governed by the Google Workspace For Education agreement between Rice University and Google and available to active Rice Accounts. Some of these applications are Mail, Calendar, Drive, Docs/Sheets/Slides and Sites.

Consumer Apps are applications that are governed by either Google's Terms of Service or by app-specific terms. Consumer Apps and support are not governed by the Google Workspace for Education Agreement between Rice University and Google. Some of these applications are Youtube, Blogger, Google Books, Google Photos, and the Chrome Web Store.

Access applications in Google Workspace for Education:

  • Go to Google
  • Login: Netid@rice.edu
  • Password: Rice Google password

Step 1: Upon logging in, select the Core Apps menu

G Suite Menu Option
Step 2: Once you've selected the menu option, select one of the Core Apps
G Suite Core Apps

Access Rice Google Mail:

  • Go to Gmail
  • Login: Netid@rice.edu
  • PasswordRice Google Apps password
Google Mail Login
  • To view the contents of your Inbox: click on Inbox.
  • To send a new message: click Compose.
  • To view a message in your inbox: click on the Subject of the message.
  • To search your Inbox for a message: enter the keywords that you wish to search for into the search box at the top of the page.

Rice Google Mail Inbox'

  • To change the Settings of your mail account: click the gear in the upper right corner of the Inbox.

Access to Settings of Mail Account

Keywords:Google Apps for Education GSuite G Suite email mail Google application password Rice mail faculty staff drive   Doc ID:97087
Owner:Diane Y.Group:Rice University
Created:2020-01-14 09:21 CSTUpdated:2020-10-21 14:00 CST
Sites:Rice University
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