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Saving your Google Drive Documents

This article is about how to backup and save the files on your Google Drive account when leaving Rice.


From an Android: Download files from the Google Drive app 
From an iPhone/iPad: Download files from the Google Drive app to a different app or to Camera Roll

Leaving Rice?

Use Google Takeout to back up your data. 

When your Rice Google Workspace account is deleted, any files you own in Google Drive will be lost unless you take steps to back them up or change their ownership.

Download a File


  1. Go to Google Drive.
  2. Select the file to download.
    • To download multiple files, press Command (Mac) or Ctrl (Windows) and select any other files.
    1. Right-click and select Download from the drop-down menu. 

    Note: You can't drag a file or folder directly to your desktop.

    From Google Drive on an Android: 

    1. On your Android phone or tablet, open the Google Drive app.
    2. Next to the file's name, select More (three vertical dots), and then select Download.

    From Google Drive on iPhone/iPad:

    Download a file to a different app
    1. Open the Google Drive app.
    2. Next to the file you want to download, select More (three horizontal dots).
    3. Choose an option:
      • Download the file to your phone: select Open in > Save to Files > Choose where you want to save the file > Save.
      • Open the file within another app: select Open in > Choose the app you want to use.

    Save a photo or video to your camera roll

    1. Open the Google Drive app.
    2. Next to file you want to download, select More (three horizontal dots).
    3. Select Send a copy.
    4. Depending on your file, select Save Image or Save Video.
    More information from Google: Download a file 

    Change owner

    1. Open Google DriveGoogle DocsGoogle Sheets, or Google Slides.
    2. Select the file you want to transfer to someone else.
    3. Right-click and select Share from the drop-down menu or select the Share icon from the top-right menu of the page.Share icon
    4. To the right of a person, you've already shared the file with, select the drop-down menu.
    5. Select Make OwnerDone.
    Change Owner of File

    More information from Google:  Change Owners

    Keywordsaccount, accounts, google, google drive   Doc ID64784
    OwnerNeedsOwner U.GroupRice U
    Created2016-07-06 14:21:24Updated2023-05-04 00:19:31
    SitesRice University
    Feedback  6   6